Archive for the ‘Compliance’ Category

SSN Protections Act 805

April 1st, 2013

In Michigan the Social Security Number Privacy Act (Act 454 of 2004) was signed into law in December of 2004 as a means of protecting individuals from identity theft. The purpose of this act is to require companies to put protections and limits on access to social security numbers (SSN) obtained in the course of doing business. Since this is a human resource article, I am going to focus on the SSNs that may be obtained through the employment relationship. Many businesses may obtain SSN from clients and/or vendors and therefore apply this law to these other aspects of their business.

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Replace or Retain

April 1st, 2013

Q. My hygienist just informed me that due to a medical problem, her physician has advised she not work for 6 to 8 weeks. She is my only hygienist and I cannot be without one for that long. Do I have to keep her position open? Although she meets performance expectations, her work is not extraordinary. I would like to advise her that I will not hold her position open for that long and start the process of hiring a new hygienist. Can I do this?

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Religious Accomodation

April 1st, 2013

Q: I have a new hygienist who has advised me that she is a Muslim and has requested that I provide her time twice a day to pray. She has also started wearing a head scarf. These requests did not come up in the interview. I am not crazy about the headscarf and I don’t see why I should have to adjust her schedule to let her pray. Can I require her to stop wearing the head scarf; I think it makes my patients uncomfortable? Do I have to allow her time to pray, we run a tight schedule and I don’t think it is fair to allow her this time when I do not allow others?

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Recovery of Overpayment

April 1st, 2013

About a month ago I gave my assistant a raise. When my bookkeeper entered the amount she transposed two numbers so instead of entering $15.70 she entered $17.50. It took me about a month before I discovered and corrected the error. She was over paid by $1.60 per hour for 180 hours – essentially a total of $280.00. I understand that these errors occur, I am not angry at my bookkeeper but I am upset about is the assistant’s failure to let me know of the error. I feel that her failure to notify me of this error was dishonest and that I can no longer trust her which leads to my two questions; how can I legally recover this money and how do I deal with an assistant I do not trust?

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Progressive Illness

April 1st, 2013

Q: I am a partner in a large practice with nine dentists and 48 staff. A long term dental assistant has a progressive illness that is starting to impact her ability to do her job. She is often absent, has difficulty performing the work, struggles with handling the instruments and even has difficulty walking. I am concerned for her safety. I am also concerned with the quality of service she is providing our patients. She is doing the job but just barely. What should I do? Can we terminate her? This is truly heartbreaking.

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