Archive for the ‘HR Records’ Category

SSN Protections Act 805

April 1st, 2013

In Michigan the Social Security Number Privacy Act (Act 454 of 2004) was signed into law in December of 2004 as a means of protecting individuals from identity theft. The purpose of this act is to require companies to put protections and limits on access to social security numbers (SSN) obtained in the course of doing business. Since this is a human resource article, I am going to focus on the SSNs that may be obtained through the employment relationship. Many businesses may obtain SSN from clients and/or vendors and therefore apply this law to these other aspects of their business.

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Retaliation

April 1st, 2013

Q: I have just received notification from the Michigan Department of Civil Rights (MDCR) that they are investigating a claim of retaliation filed by one of my employees. About three months ago, this employee (a hygienist) told me that a patient had repeatedly made inappropriate comments and tried to touch her. I took immediate action, investigated, found that he had in fact made the comments, and then removed him as patient of record. I notified the employee of the action I took. Then, at a staff meeting, I told everyone that if anything occurred with any other patient that they were to report it immediately and that I did not tolerate this behavior. I thought the issue was done.

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Reference Checks, What to say?

April 1st, 2013

Q: Unfortunately, I had to terminate my office manager not too long ago. She had many performance problems that were documented in her file. Recently, I received a call asking for references on her. I did not know what to say. I would like her to get a job, yet her performance was not good and I would feel like I was lying if I said otherwise. I also did not want her to come back to me and accuse me of anything. What should I do?

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Recovery of Overpayment

April 1st, 2013

About a month ago I gave my assistant a raise. When my bookkeeper entered the amount she transposed two numbers so instead of entering $15.70 she entered $17.50. It took me about a month before I discovered and corrected the error. She was over paid by $1.60 per hour for 180 hours – essentially a total of $280.00. I understand that these errors occur, I am not angry at my bookkeeper but I am upset about is the assistant’s failure to let me know of the error. I feel that her failure to notify me of this error was dishonest and that I can no longer trust her which leads to my two questions; how can I legally recover this money and how do I deal with an assistant I do not trust?

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Posters Requirements

April 1st, 2013

Q: I am continually receiving phone calls from people trying to sell me employment labor law posters. What posters do I actually need? How often should I replace them and where should they be hung? What will happen if I they are not current? I feel like the try to scare me into a purchase.

A: There are a number of mandated posters that employers are required to have posted in an openly accessible location for employees to read. These posters are designed to notify employees of their employment rights. You can get most or all via the internet for free through the government, this will give you the posters but you will have a messy conglomerate covering a wall. It tends to more time effective and neater to buy them.

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